Humberston Academy Attendance Aims
Humberston Academy recognises the fact that regular attendance and academic success go 'hand in hand'. Therefore, it is mandatory upon Humberston Academy to ensure that:
- (i) Registration procedures are rigorous and comply with the DfE regulations.
- (ii) Accurate attendance statistics are compiled to inform future targets for student attendance.
- (iii) Unauthorised absences are promptly detected and followed up.
- (iv) Long term absentees are successfully reintegrated on their return to Humberston Academy
Parents/ carers are responsible in law for ensuring regular and punctual attendance of their children.
Our aims are:
- To strive to maintain the excellent Humberston Academy/school attendance.
- To ensure that regular attendance assists students to be successful learners.
- To reduce attendance barriers and re-engage our students and families.
- To build positive relationships with our parents and carers to support excellent student attendance.
Attendance Staffing Roles
Attendance Information Officer (AIO)
Daily monitoring of attendance procedures.
Attendance Welfare Co-ordinators (AWC)
Mrs Bass and Miss Clark
Conduct regular home visits as welfare checks for absent students and support to reduce attendance barriers and re-engage students, parents/carers.
Miss Manners (Vice Principal – Pastoral) – responsible for safeguarding and attendance.
Key Attendance Roles:
Have a legal duty to attend full-time education until they are 18 years of age.
Parent / Carer
Have a legal duty to ensure their child attends full-time education. Parents/carer must work with the academy to support and increase their child’s attendance.
Accurately register student attendance in tutor and PSHE lessons. To flag any potential attendance concerns and communicate with student and parent/carer in the first instance, reducing and addressing possible attendance barriers.
Accurately register student attendance in all lessons. To flag any potential attendance concerns with the child’s tutor, ensuring communication with the student and parent/carer have been made. If a child is persistently absent, class teachers must email their year group team: Tutor, SGM, HOY SLT link and Attendance.
Heads of Year (HOY)
To analyse attendance trends in their year group and implements relevant strategies/ interventions to improve attendance. To quality assure tutor attendance meetings, phone calls and discussions, ensuring they are effective.
Student Guidance Managers (SGM)
To work with child and the team around the child, supporting from a pastoral perspective to address and reduce attendance barriers.
To support and monitor the effectiveness of year group attendance interventions within their year group, highlighting any new potential attendance concerns. To lead and ensure that all year group staff are encouraging excellent attendance, challenging and supporting as required.
Designated Safeguarding Lead and Deputies
To identify attendance trends/ patterns which may be safeguarding concerns, and actioning intervention as early as possible, and referring to any possible external agencies such as social care or police (as required).
See Humberston Academy’s Attendance Appendix policy for further detail.
Reporting Absence & Home Visits
- Parents/ carers must report child absence each day by contacting the academy on 01472 319990 or emailing/ MCAS message to email@example.com by 8:30am.
- If a parent/carer wishes to discuss attendance concerns, please contact their attendance welfare co-ordinator on the email below or ring 01472 319990 option 1:
- - Miss Clark (Y7/8/9 Attendance Welfare Co-ordinator) firstname.lastname@example.org
- - Mrs Bass (Y7/10/11 Attendance Welfare Co-ordinator) email@example.com
- If no communication has been made with the academy via the attendance email or on 01472 319990 regarding a child’s absence by a parent/carer, an MCAS (My Child At School) message will automatically be sent to those with parental responsibility prior to 9:45am.
Follow-up on no communication:
- The attendance team will continue to try contact the parent/carer via telephone to explore their reason for absence.
Attendance Welfare Co-ordinators and Home Visits:
- Our Attendance Welfare Co-ordinators play a crucial role in assisting Humberston Academy maintain high standards of attendance and support students with attendance barriers.
- Home visits will occur by the Attendance Welfare Co-ordinators if still no communication is made with a parent/carer. Our high priority students will be prioritised accordingly.
- Home visits may still occur to check on the welfare of the child (especially by day 3 of absence, despite communication being made).
- If a child wishes to discuss their attendance, they must speak to their form tutor in the first instance, prior to their Head of Year and their Attendance Welfare Co-ordinator.
- If a child wishes to discuss pastoral support to increase their attendance in school, they can firstly discuss with their form tutor, prior to speaking to their Student Guidance Manager.
- If attendance concerns emerge the Head of Year and Attendance Team will be involved to best support the child, aiming to reduce attendance barriers and re-engage students.
- Please see the pastoral page on our website for further information and our escalation procedure.
The Law and Our Attendance and Punctuality Expectations
The law entitles every child of compulsory school age to an efficient, full-time education suitable to their age, aptitude, and any special educational need they may have. It is the legal responsibility of every parent/ carer to make sure their child receives that education either by attendance at a school or by education otherwise than at a school.
Start of Day:
Students must be on site by 08:30 each day and must be in their tutor room by 08:35. If students arrive into their tutor room after 08:35, they will be marked late.
Register Closing Time: 9:10am.
End of Day:
Students are dismissed from period 5 lessons at 15:05.
8.35 - 8.50 am
8.50 - 9.10 am
9.10 - 10.10 am
10.10 - 11.10 am
11.10 - 11.30 am
11.30 - 12.25 pm
12.25 - 1.20 pm
1.20 - 2.05 pm
2.05 - 3.05 pm
It is imperative for every student to be punctual to morning registration and every lesson in order to have a purposeful start. Lateness demonstrates a poor attitude to learning and this is not in line with the Academy’s ethos. "Slow to arrive means slow to learn" and this is totally contrary to the Humberston Academy ethos. The DRET attendance initiative is ‘arrive and strive’.
All students are expected to be in Tutor time by 8:35am each morning. A student is marked late to class (each lesson) if they arrive 5 minutes after the warning bell with no valid excuse.
Humberston Academy uses the Bromcom for the registration of all students in Years 7–11.
Pastoral & Behaviour Support to Reduce Attendance Barriers
The first point of call is your child’s tutor for pastoral and behaviour support. Please see the slides below and the pastoral page on our website for further information.
Attendance and Progress
There is a strong link between the amount of absence and the results/qualifications that a student achieves. Children who are absent from school, often find it difficult to catch up on their learning and do well at school. Research suggests that just seventeen days missed from school equates to a GCSE grade. A student who is authorised to take ten days' holiday during one whole academic year will attain only 94.7% attendance.
At Humberston Academy, our target is that every child achieves 97%+ attendance every year.
Please see key figures and information below regarding the impact poor attendance may have on education/ GCSE outcomes.
Holidays in Term-Time Absence:
There are 190 statutory school days a year; so there are 175 other days (weekends and school holidays) available for holidays which would not have a negative effect on a child’s education. For this reason, and in line with new regulations which came into force on 1st September 2013, no holidays will be authorised in term time except in very exceptional circumstances.
Leave of Absence:
Leave of Absence may only be granted. A student may be granted leave of absence to enable him/her to go away on holiday where:
- (a) an application has been made in advance to the Principal by a parent with whom the child normally resides
- (b) the Principal considers that Leave of Absence should be granted due to the exceptional circumstances relating to that application.
If parents/carers require to request a leave of absence for a planned absence, please complete the leave of absence form addressed to the Principal and send to firstname.lastname@example.org.
Persistent Absence (PA):
The Department for Education states that any child with 10% absence or more of their possible sessions is classed as a Persistent Absentee or PA. Therefore, a persistent absentee is a student who has attendance under 90%.
Absence may be due to:
- Acute illness;
- Chronic illness;
- Medical and dental appointments;
- Holidays, whether with the Principal’s permission or not;
- Religious observance;
- Suspensions (exclusions);
- Lateness after the register closed (which is unauthorised absence);
- Absences which cannot be authorised because they are illegal, whether the parent is aware or not
'The links between attendance and achievement are strong. Pupils with persistent absence are often those unlikely to attain at school and stay in education after the age of 16 years. They are also significantly more likely to engage in antisocial behaviour and youth crime and are more at risk of other negative outcomes (including teenage pregnancy and drug and alcohol abuse)'. DfE Standards website.
Each term a PA letter is sent home to parents/carers if their child has 10%+ of absence. Parents/carers are reminded of how their child can gain pastoral support from their: Tutor, Student Guidance Manager, Head of Year and SLT link, alongside the attendance welfare co-ordinators. The attendance welfare officers will support each child (and family) accordingly to increase their attendance, by supporting to reduce attendance barriers.
The support from external services may be used such as:
- School counsellor
- School nurse
- Compass Go
- We Are With You
- Specialist Advisory Service
- Integrated Front Door
See further external agencies on our pastoral and safeguarding pages on the Humberston Academy website, in addition to the HUA safeguarding appendix.
If absence persists and greater support is needed, an attendance meeting with be held in school with the team around the child. Meetings such as: a School attendance panel (SAP) or a governor’s attendance panel (GAP) may be held in order to set out attendance targets. If these targets are not met and attendance fails to improve, it may lead to a penalty notice or a prosecution.
Where a pupil is classed as severely absent or at risk of becoming severely absent (>50% absence) then the academy will work together with the family and local authority to ensure that a plan is in place to improve attendance. This may involve the completion of an Early Help Assessment in order to gain further support around the child and family.
Attendance Rewards & Sanctions (Warm: Strict)
Prior to sanctioning punctuality, we always wish to support students primarily. Please see our pastoral page for further support or the ‘Pastoral & Behaviour Support to Reduce Attendance Barriers’ tab on this Attendance page. Our behaviour policy is also extremely clear and follows an escalation procedure.
Any child who receives a C4 sanction for punctuality concerns, will be placed on a tutor punctuality report (in the first instance) for greater monitoring and support.
Attendance Policies and Documentation